Job Title:                     Fiscal Coordinator

Supervisor:                Controller

Salary:                        Competitive Salary & Benefits Package                     

FSLA Status:              Exempt,Full-time Regular

Location:                    Philadelphia, PA

Organization Summary:       

OIC of America (OICA) is a nonprofit organization and the national office of a network of 34 workforce development organizations spread across the United States. Our mission is to provide underserved communities with the tools and support needed to overcome barriers to economic opportunity.  We envision a world in which all people are contributing members of their families and communities.  Through their efforts and ours, our participants can break the cycle of poverty, and aid in creating a more just and equitable society.  OICA provides job and life-skills training and matches our graduates with the employment needs of local businesses.  Our organization and broader network have trained over 2 million people nationwide over the past 50+ years.

POSITION SUMMARY:

OICA is hiring a Fiscal Coordinator to work with the OICA national re-entry program, Skills and Opportunities for Achievement and Responsibility (SOAR), to review, track, and monitor expenses to ensure alignment with the policies and procedures which govern the grants.  A major part of the Coordinator’s responsibilities will be to review and audit the financial accounts of each sub-grantee on the SOAR program. The Coordinator will also provide a variety of routine fiscal, financial, statistical and accounting office support, and may perform general office support duties, including typing, word processing and filing.

RESPONSIBILITIES:

Duties may include, but are not limited to, the following:

• Review draw request and expense report for sub-grantee on the SOAR program.
• Generate financial reports and conduct financial analysis for program and organizational leadership.
• Match invoices, receiving reports and other requests for payment with purchase order or contract documents; ensure proper authorization and compliance with office policies and procedures.
• Input information and update to a computer system, or manually prepare forms to produce payments; reconcile and prepare payment requests for non-purchase order expenditures such as telephone and contract payments.
• Provide information to vendors customers, appropriate staff regarding account balances, invoices and purchase orders.
• Assist with the production of various periodic billings; receive checks by mail and process and balance accordingly; audit accounts receivable; answer factual questions regarding office policies and ordinances.
• Process returned checks, convey to proper person to effect collection and make appropriate entries to files and/or ledgers.
• Maintain accounting and financial and statistical records, and prepare periodic or special reports.
• Post information to ledgers, journals and reports; prepare fund transfers between accounts; prepare journal entries, total and balance figures, proof data and make corrections as required.
• Process centralized payroll records and documentation; may assist in processing payments to various insurance carriers, deferred compensation and other employee deductions.
• Reconcile information from the automated system; balance deposits (cash, checks, cashier’s checks, and money orders).
• Enter and retrieve data from an on-line or personal computer system; may use such technology to produce standard reports; operate standard office equipment.
• May assist with departmental payroll recordkeeping and budget preparation by posting information, typing materials or totaling figures.
• Perform a variety of general office support duties such as typing, proofreading, filing, answering the telephone and preparing periodic and special reports.
• Perform related duties as assigned.

KNOWLEDGE OF:

• Policies, procedures, and guidelines related to the department or functional area to which assigned.
• Fiscal document processing, record keeping, and bookkeeping practices and procedures.
• Basic auditing principles and practices.
• Basic business data processing principles and the use of personal or on-line computers.
• Office practices and procedures, including filing and the operation of standard office equipment.
• Business arithmetic, including decimals and percentages.
• Correct English usage and the basic format for typed materials.

SKILLS/ABILITIES:

• Prepare, maintain and reconcile various fiscal, accounting, statistical and numerical records.
• Perform detailed fiscal office support work accurately.
• Operate standard office equipment, including a calculator and personal computer.
• Prioritize work, coordinate several activities and meet critical deadlines.
• Use initiative and sound independent judgment within established guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Understand and carry out oral and written directions.

Type with sufficient skill to complete forms and enter information into a computer system.

QUALIFICATIONS AND EDUCATION:

The ideal candidate will be a fast learner with some background or experience in accounting, finance, book keeping, and quality assurance.  He/she has a bachelor’s degree in accounting.  Experience in nonprofit financial is preferred.

TO APPLY:

Please send resume, cover letter and the names of three professional references to cheinerici@oicofamerica.org

EQUAL OPPORTUNITY EMPLOYER:

OICA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.